Chester Ward
Ashton Idaho
Stake
Chester and Saint Anthony Idaho
Emergency Response Plan
January 2024
Chester Ward
Emergency Preparation and Response Plan
The emergency
preparation and response plan for the Chester,
Idaho Ward is based on principles set for
the in Providing in the Lord's Way: A Leader's Guide to Welfare (32296) and its supplement Church Welfare Resources (34475), pages 14 through 17. All preparation
and response should be carried out through
the existing Church organization.
The ward council should be used fully in these efforts.
Preparing for Emergencies
The most likely emergencies to strike the Chester Ward are:
•
An earthquake that could damage roads,
homes, and public
utilities
•
Wild Fires
•
Winter storms
and extreme cold
•
Flooding (incl. ice jams)
•
Severe drought and high heat
•
Power Outages
•
Hazardous Materials/ Chemical
spills on city, county or state roads requiring evacuation
•
Biological threats
targeted at large public gatherings
•
Anhydrous Ammonia discharge from local businesses / farms
• Nuclear blasts or radiological dispersion devices
• Civil Disobedience/ Terrorism
The Ward Council should
review and discuss
progress toward encouraging members to acquire
a year's supply of food,
clothing, and where possible, fuel and to prepare for the expected emergencies. Suggested methods accomplishing
family and ward preparedness are:
•
Sacrament meeting talks under the direction
of the Bishop
• Melchizedek Priesthood Quorum emphasis using the councils to prepare lessons and home teaching messages
• Relief Society lessons, visiting teaching messages, and enrichment meetings
• Young Men, Young Women, and Scouting lessons and experiences
• Dry Pack Canning
•
Firesides
•
Emergency Preparedness fairs
•
Emergency exercises (radio coverage test, etc.)
The Ward Council (or Emergency Preparedness
Coordinator) should also review and update the following
by July 1st of each year and be
prepared to provide the following to
the High Council representative.
page 2Those in the ward with special skills
or equipment who could
be helpful in an emergency
•
The method of
communication to be used in the ward and to
the stake if telephones are out
and the status of the communication equipment
•
The approach used to inform less-active
members and those of other faiths of plans
in the ward for response to
emergencies
The High Councilor should
report annually to the Stake Presidency on:
• The Chester ward emergency plan
Responding to Emergencies
Members are encouraged to take direction from civil authorities during emergencies. After
ensuring that family members
are able to care for themselves, ward council members should
convene to:
•
Determine an initial course
of action based on any direction from civil authorities
•
Define
responsibilities making sure that key
priesthood leaders are available to minister to the people and that others, as assigned, focus on the physical
arrangements needed at the time
•
Make an initial assessment of the condition of families
•
Set the time and method for follow-up communications
As soon as possible, ward leaders will meet at the Chester, ID Pavilion to determine needs and coordinate efforts in rendering
assistance where needed. Please see Appendix
G for contact information for the Bishopric and Ward Council.
Alternate locations will be used if needed and if available in the following order:
Ashton Stake Building 516 2nd North, Ashton, ID 83420
Ashton Ward Building 1313 North 3600 East, Ashton, ID 83420
In the event no building is available in the Ashton Idaho Stake, the Saint Anthony, ID Stake will be contacted to obtain permission to use their Stake Center.
When an emergency occurs, the Bishopric may not be available. In their absence, the Elder’s Quorum Presidency should be used to determine who would direct response efforts until a presiding officer is present. Please see Appendix G for contact information.
Priority actions
for Ward leaders
in an emergency should be:
1.
Assess conditions and safety for those that will be assisting in the affected
areas.
2.
Assist those who are injured or in danger.
3.
Account for all families,
assisting them to reunite as soon as
possible.
4.
Inform the Welfare Square
Bishop's Storehouse of conditions in the ward and request assistance as necessary. If the Welfare
Square Bishop's Storehouse is unavailable,
contact should be made with Church Headquarters.
5. Arrange for shelter and other selected services, keeping people as close to their property as possible, or in the homes of relatives, friends, and neighbors, before sending them to public shelters or establishing a shelter in a Church meetinghouse.
6.
Assess damage to Church
property and take steps to protect it as necessary.
7.
Review damage to homes and determine ways neighbors can assist one another.
8. With approval from a member of the Presidency of the Seventy or the Area Presidency, Church buildings (except temples) may be used as shelters, first aid stations, feeding locations, and recreation centers during emergencies. Ward council members ensure that those using the buildings observe Church standards of conduct, including the Word of Wisdom, while they are in the buildings. (General Handbook 35.5.5)
Accountability:
During an emergency, the stake presidency receives reports from bishops on the condition of Church members and Church property. The stake presidency then reports to a member of the Presidency of the Seventy or the Area Presidency. (General Handbook 22.9.1.3)
When emergencies arise, the bishop should receive reports from quorum leaders concerning the conditions and needs of members. Quorum leaders receive these reports from the Ministering Organization, or Calling Tree. The bishop then reports to the stake presidency on the condition of members and Church property. This system may also be used to communicate messages from the stake presidency or bishopric. (General Handbook 22.9.1.3)
Media:
During an emergency, the stake president oversees public information that is released locally by the Church. (General Handbook 22.9.1.3)
Communications:
·
The
easiest available method of communication should be used at all times. Methods to consider: Telephone, Cellular Telephone, Text Messaging, Email,
FRS Radio (Family Radio Service), HAM Radio,
CB Radio, Runner/Messenger.
· The Chester Ward Communication Specialist should be able to communicate via HAM Radio to the Stake Center. Stake Center Communication Specialists can then disseminate information to stake leadership or 911 via radio communications.
Communication Methods
Short wave radio
• Rexburg Bench Repeater (HAM) 146.700 Mhz Rexburg Local Repeater (Stakes to 911)
• Relay Ridge Repeater (HAM) 146.940 Mhz IF North and Teton Basin Info
• Radio to Radio (HAM) 146.520 Mhz Simplex--Wards to Stake
• Church Repeater 146.880 Mhz
• ChurchHF 75 meter 3.877
page 4
------------------------------------------------------------------------------------------------------------------
Family Radio Service (FRS)
•
FRS/GMRS (Talkabout) Radio channel 1 code I
Other Methods
•
CB channel 9
•
Cellular Telephones (Very Limited
in Disasters)
•
Texting (If Possible)
•
KBYR 91.5 FM-This
is the official Madison County
Emergency Radio Station
Emergency Materials & Service List
(and Resource Database):
This list is not included in this
plan; however, a copy of this list is to be kept in the Ward Clerks
Office.
Initial
Contact
and
assessment
(Reverse
911 or Calling Tree):
A member of the
Bishopric, will initiate a reverse 911 call
to every family unit in the
ward. Based upon responses (or no responses) from family units,
a prioritized list will be generated to contact and deploy assistance to ward members. A
Calling Tree may also be utilized.
Ward Calling Trees
are created by grouping ward families, usually by common geographic locations.
Each group would include one or two “leaders” who would contact their group to assess
family needs. Each of these leaders would then contact the Elder’s Quorum
President or Ward Communications Specialist and report on their assessments.
The Elder’s Quorum President/Ward Communications Specialist then updates the
Bishop.
Follow-up calls or
visits will be made by
the Priesthood quorum and Relief
Society to address the needs of those families with issues.
The EQ President and
Relief Society President can use the Ward Resources Database to determine who
might be able to assist the families.
Appendix
A: Responsibility According to Calling
Depending upon the urgency and complexity,
each Ward Council calling in the church
has a correlating responsibility in the event of an emergency.
Below are listed a variety of needed
responsibilities with the correlating calling assigned to fulfilling the responsibility.
|
Responsibility |
Calling |
|
Incident Commander/Supervisor: Supervise implementation of stake and ward
emergency plans, Authorize the use of the Bishop's Storehouse, Deseret Industries, and LDS Social
Services when appropriate; Liaison with local governmental agencies |
Bishop |
|
Operations--Set
up of Shelter/ Command
Center: Set up Command Center
and Shelter for optimal use, obtain generator if needed, label
building rooms as needed. |
First Counselor |
|
Logistics--Storehouse / Social
Services: Assist in assessing the needs of members and arrange for assistance through the immediate
family, local ward
members, Church Welfare
Services, and government agencies. |
Second Counselor |
|
Communications: Assist the Communications Specialist in setting up two way radios and establishing communications links with
other buildings, assist in logging communications and delivering messages. |
Ward Executive Secretary |
|
Emergency Supplies: Report to Communications Specialist.
Locate supplies needed during and
immediately after an emergency
such as building materials, carpentry tools, medical
supplies etc. |
Ward Clerk |
|
Food Preparation: Arrange for procuring, preparing, and distributing food to members unable to provide for themselves. Prepare and serve
food at shelters ensuring proper sanitation. |
Ward Relief Society President |
|
Food Preparation: Arrange for procuring, preparing, and distributing food to members unable to provide for themselves. Prepare and serve
food at shelters ensuring proper sanitation. |
Ward Relief Society President |
|
Work Assignments: Coordinate work assignments for volunteers coming from
outside the stake
or ward boundaries. Assist in coordinating
extra assistance from ward members beyond that available from family and ministers. Work
with Ward Clerk in procuring emergency supplies. |
Elder Quorum Pres. |
|
Medical Care: Arrange for the medical care of those in need during an emergency. This
care can be given by coordinating with experienced medical care givers
living within the stake
or ward boundaries. |
Ward Young Women President |
|
Sanitation: Arrange
for portable toilet faculties if the sewer system is unusable. Arrange
central location for collection of trash if normal collection series are
interrupted. Arrange for water trucks to deliver water
to central location for washing and cleaning. |
Stake I Ward Mission Leader |
|
Housing: Arrange
for shelter for those in need during and after an emergency. Arrange for
bedding and sleeping
areas at shelters. |
Ward Sunday School President |
|
Security: Ensure
church buildings are secure after an emergency. Assist in providing security
to member homes and church building to discourage looting. Provide
general security at shelters. |
Ward Young Men President |
|
Transportation: Mobilize
resources as need-Food, generators, tents,
water, snowmobiles, tractors, communications equipment etc. |
Ward Mission Leader |
|
Recreation/Child Care/Nursery: Plan
and supervise the care of young children when parents are dealing with
emergency situation either as victims or when offering assistance. Organize
recreational activities for adults and youth
to ease tensions. Staff shelter Child Care/Nursery. |
Ward Primary President |
|
|
|
|
Public
Information: Information
flowing from the Church to the Media is to be delivered by the Stake
President or his designee. |
Stake President |
|
Social/Emotional Needs: Find
sources of emotional support for those affected by emergencies. Organize social
activities; coordinate with the Primary President to encourage a sense of
togetherness in the face of disaster. |
1st Counselor Elder's Quorum |
|
|
|
Appendix B: Emergency Assessment Report (make copies)
Emergency Assessment Report (SAMPLE)
Date_________________________ Time___________________________
Location______________________________________________________________________
Description____________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
Ward Status Date/Time Person Injured Deaths In Need
Area 1 _________ ___________ _________ ________ ___________
Area 2 _________ ___________ _________ ________ ___________
Area 3 _________ ___________ _________ ________ ___________
Area 4 _________ ___________ _________ ________ ___________
Area 5 _________ ___________ _________ ________ ___________
Area 6 _________ ___________ _________ ________ ___________
Area 7 _________ ___________ _________ ________ ___________
Area 8 _________ ___________ _________ ________ ___________
_________ ___________ _________ ________ ___________
_________ ___________ _________ ________ ___________
_________ ___________ _________ ________ ___________
_________ ___________ _________ ________ ___________
Building Status
Chester Pavilion________________________________________________________________
_____________________________________________________________________________
Ashton Stake
Center_____________________________________________________________
Appendix C: Family Unit Needs
Appendix D: Family Unit Needs Event Log (one sheet per family)
Family Unit Needs
Family__________________________
Needs/Actions__________________________________
Event Log
Date/Time Event/Action
___________ __________________________________________________________________
___________ __________________________________________________________________
___________ __________________________________________________________________
___________ __________________________________________________________________
___________ __________________________________________________________________
___________ __________________________________________________________________
___________ __________________________________________________________________
___________ __________________________________________________________________
___________ __________________________________________________________________
___________ __________________________________________________________________
___________ __________________________________________________________________
___________ __________________________________________________________________
___________ __________________________________________________________________
___________ __________________________________________________________________
___________ __________________________________________________________________
___________ __________________________________________________________________
___________ __________________________________________________________________
___________ __________________________________________________________________
___________ __________________________________________________________________
___________ __________________________________________________________________
___________ __________________________________________________________________
page 12
--------------------------------------------------------------------------------------------------------------
Appendix E: Critical Contact Information
Date Updated: November 2017
|
Calling/Name |
Home Phone |
Cell Phone |
Address |
|
Stake President: Shawn Dye |
|
208-390-6437 |
3400 Eagle Ave, Island Park, ID |
|
1st Co.: Jim Hawkes |
208-652-3504 |
208-351-3504 |
634 N 3900 E Ashton,
ID |
|
2nd Co.: Jared Morrison |
|
208-221-2157 |
566 N 4600 E Ashton, ID |
Date Updated: December 2023
|
Calling/Name |
Home Phone |
Cell Phone |
Address |
|
Bishop: J. Fillerup |
|
703-479-6551 |
760 N 3000 E, Chester, ID |
|
1st Co: R. Berkheimer |
|
707-628-1851 |
3074 E. Cemetery Rd, Chester,
ID |
|
2nd Co: B. Grover |
|
208-313-2399 |
3072 E 800 N, Chester, ID |
|
EQP: J. Day |
|
208-313-1529 |
925 N 2925 E, St. Anthony ID |
|
RSP: P. Albaugh |
|
208-351-3123 |
PO Box 141, Chester, ID |
|
SS: R. Green |
|
208-206-4582 |
PO Box 236, Chester ID |
|
YWP: L. Brown |
|
801-682-7519 |
730 N 3000 E, Chester, ID |
|
Pri Pres: A. Hansen |
|
208-206-8503 |
746 N 3000 E, Chester, ID |
|
WML: Wes Owens |
|
|
3070 E 800 N, Chester ID |
|
Wd. Clk: Z. Smith |
|
918-513-2550 |
830 Hidden, Chester ID |
|
Ex. Sec: D. Curr |
|
208-709-1959 |
795 N 2900 E, Chester ID |
page 13
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Appendix F: Special Skills and Equipment
•
Generally, all areas in the
Chester ward boundaries include members with heavy duty, large farming and
materials handling equipment. Additional attention is needed to identify
members who are willing
to use equipment in the event of
emergency. However, this has not been an issue in past situations.
•
Refer to the associated Ward Resource spreadsheet for additional
information regarding a list of those who have special skills and/or equipment
page 14
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Appendix G: Actions for Individual Families – if you don’t have
them
Work on your Food Storage
72-Hour Kits/Survival Kits (we can provide you with a checklist)
---------------------------------------------------------------------------------------------------------------------------
Assess
heating sources (non-electric)
Firewood for wood-burning
stoves/fireplaces
Propane heaters (Buddy heaters)
Generators for individual households
Sand bags
(you can get sand bags from Fremont County (Keith Richey)
As a family,
map out a floorplan of your house and determine what to do in disaster
situations
Fire – what are the exits, what are
you going to take with you (if time)
Earthquake – where to take shelter
if you are in the house
Extreme cold – determine how to
close off parts of your house to conserve heat. Live in only necessary portions of the house.
– Beginning in 2024 we will hold firesides/workshops to assist
members in building up their food storage and other topics like gardening and
canning, taught by experts in our ward
This Ward Plan is a living document. In the future more detail
will be added that includes information like:
Disaster Profiles
– characterize each possible disaster we might experience, and what items would be affected (Food, Drinking
Water, Cooking, Physical Safety, Shelter and Clothing,
Heating and Cooling, Medical Services, etc.
Disaster Planning – For each
possible disaster, what are the
Short Term Needs (0-72
hours)
Mid-Term Needs (1-2
weeks)
Long Term Needs (2+
months)
Ward Calling Tree (Geographic
areas of the ward with a caller for each area)
page 16
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D&C 38:30
– “If Ye Are Prepared, Ye Shall Not Fear”
We are living in the perilous times of the last days as prophesied by many prophets that saw our day. Safety in these difficult yet exciting times comes through following the prophet. We feel that there are important things that we can all do to be better prepared for our glorious future. We have received great counsel from our modern day prophets and apostles to guide us in our preparation. If we prepare we will be of good cheer and be able to help lift others. May we all be prepared to meet the Bridegroom as the five faithful virgins in the parable of the ten virgins.
- Quote taken from a “Prepare Every Needful Thing” booklet from the Church
page 17
THE END
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